3 Causes of Data Loss and How to Prevent It

We rely heavily on technology to store files and sensitive information – especially when it comes to running a business. However, there are occasions when we simply cannot predict when this sensitive data is at risk of being lost or stolen. The good news is that there are precautions and safeguarding tactics you can put in place to help protect your data. The most common risks typically derive from human error; however, there are occasions when data is in danger of being accessed by outside parties.

If you’re worried about protecting your business data, this blog will provide a list of some of the most common causes of data loss and how to prevent it:

1. Deleting files accidentally

We have all been in the position of accidentally deleting essential files, without having a backup in place. You may be surprised to learn that human error is, in fact, the most common cause of data loss. In some cases, files can be tracked down in the recycle bin on the computer, but it doesn’t always keep a record of lost documents.

One of the main reasons why data may be lost is due to the fact that there is a significant lack of backup strategies in place in the event that files are deleted with an accidental click of a button. It would be in your best interest to save your work regularly and in various places to prevent losing essential files.

2. Hard drive failures

A hard drive is a mechanical storage device within a laptop or PC that stores data and files. However, there are many reasons why they fail. The most common are mechanical faults and mishandling. Most hard drives give up the ghost as they age, but there are several factors that may impact premature failure, including the likes of:

• Shock from being dropped
• Overheating
• Corrupted software
• Human error

There are various ways you can prevent hard drive failures. Here are just some pointers:

• Clean your PC’s ventilation system
• Uninstall software that is rarely used
• Prevent power surges by using a surge protector

3. Viruses and malware

Unfortunately, millions of viruses attack computers every single day, leaving private information and data exposed to hackers. Although being connected to the internet is extremely beneficial, businesses are at risk of having their data stolen as viruses are accidentally downloaded onto the devices through untrustworthy links or hacking scams. The damage from each virus differs, and in worst-case scenarios, the effects can be detrimental. With this in mind, it would be highly advised to hire 24×7 IT Solutions to eliminate or drastically reduce system crashes associated with viruses and malware, especially if you run a business and have committed to keeping specific information secure.

The hacking of private and sensitive information (such as client data, order information, and financial files) can be extremely serious and may leave your business facing a lawsuit if agreed contract terms state that all information within your database is to remain confidential.

Although the majority of data loss cannot be avoided, the above tips should allow you to prepare for worst-case scenarios and keep your business data protected.